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TENT SIZE PLANNER
Detailed Planning
Remember that no two functions are alike. In order to make your event as individual as you, it is important to make a list of details and plan accordingly. This will help us understand your needs so we may serve you better and for you to get more efficient use of our service. Use the following guidelines to determine the total area required for your event. Be sure to consider all areas and events under the tent to ensure adequate size. A combination of tents may be required to meet your total area requirements and site specifications.
Overview
Choose a seating style, and other area requirements to determine the total square footage required for your event. Example: you may wish to seat 100 guests at round tables, a head table for 28, plus room for a registry table, and be serving coffee and desserts while listening to a quartet between speeches. Please ask for assistance at any time.
Ceremony
- Row Seating: This type of seating allows for rows of chairs and a small aisle in between each row.
# of guests ___________X 6=__________sqft.
- Aisle: Depending on the style of tent the length of your aisle will vary. Your aisle should be at least 6’ wide to accommodate 2 people side by side. You may require a wider aisle depending on your needs.
# of feet for aisle way ______length X 6’ width = ___________sqft
- Wedding Party: A staging area large enough to hold the wedding party and the Officiate will have to be reserved at the front of the tent. By doing this you are ensuring your guests will not be seated beside you.
# of people in wedding party _______ X 20 = ___ _______sqft
** Please let us know of any other space that may be required for an organist, choir, signing table, etc.
Reception
Guest Seating: There are many different styles of seating that you can choose for your reception. Here are three of the most common;
- Cafeteria Style: long rows of 6’ and/or 8’ rectangular tables.
# of guests _____________ X 8 = ________________sqft.
- Service seating: 6’ and/or 8’ rectangular tables spaced for traffic flow and easier service.
# of guests _____________X 10 = ________________sqft.
- Round Tables: 60” tables that accommodate 8 people.
# of guests _____________X 12 = ________________sqft.
- Round Tables: 72” tables that accommodate 10 people.
# of guests _____________ X 15 = _______________sqft.
- Head Table: When you are calculating space for the head table be sure to allow extra for staging room.
# of people __________X 20 sq/ft. = ___________
- Buffet Tables: Allow at least two 8’ table for every 100 guests*
# of tables____________ X 100 sq/ft. =____________
# of tables ____________X 100 sq/ft. =____________
# of tables ___________X 100 sq/ft= ____________
# of tables ___________X 100 sq/ft= ____________
# of tables ___________X 100 sq/ft= ____________
- Bar Area: Allow at least one bar area per 100 guests*
# of bars ___________X 100 sq/ft= _____________
- Disc Jockey: On the average a D.J. will require 100 square feet *
# of tables __________ X 100 sq/ft=_____________
- Live Music: This varies depending on the style of band that is playing.*
# of musicians ________ X 20 sq/ft = ____________
+ Drums 100 sq/ft= ______________
- Other Tables: When planning for a large or small event you have to ensure that you allow for all extras that will require space under the tent.
- Dance Floor: To calculate size required depends upon the nature of your event and your guests. These formulas will accommodate the average number of people dancing at one time.
# of people __________X 2 sq/ft = _____________
# of people ________X 3 sq/ft = ___ ________
# of people __________X 4 sq/ft = ______________
*Please consult with other professionals to determine the area they will require (i.e. caterer, decorator, etc).
**Please consult us for other requirements.
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